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Want to stay on the right side of the law? We support businesses and public authorities and help them to promote good practice.

Annual monitoring return

What you need to know


Annual Monitoring Return

Only registered employers (ie. with 11 or more full-time employees working 16 hours or more per week) are required to complete an annual monitoring return.


A failure to submit a return is a criminal offence, as is failure to submit one within the prescribed period.

What is an annual monitoring return form?

As a registered employer you are required to submit an annual monitoring return to the Equality Commission. This must include specific information relating to the community background and sex of employees, applicants, appointees and in some instances promotees and leavers.


A failure to submit a return is a criminal offence, as is a failure to submit one within the prescribed period. This carries a penalty of up to £5,000 as well as sanctions such as loss of Government grants and exclusion from public contracts.


Where do I get a monitoring return form?

Every year the Commission will send all registered employers a monitoring return proforma and guidance on how to complete it. This guidance will include timeframes for completion.

Alternatively, download our pdf form. It allows you to complete each section and save it as you go along. The tables also self populate as you progress through it making it easier to complete. The completed form can be printed out, signed and returned to us at the address below.

Help available: monthly monitoring workshops

We believe that helping you promote and encourage good equal opportunities practice is as important as enforcing the equality law. Every year, the Commission helps hundreds of businesses and organisations comply with equality laws.

We recognise that employers' needs differ across sectors and businesses – so we tailor our services to meet employers’ varying needs.

We run workshops each month on how to monitor staff and can meet with you individually if this more helpful. Details are available on our training page

  • For further information phone Advice & Compliance on 02890 890 888.  All workshops are free of charge.

If you require any advice or assistance in completing your annual monitoring return contact us:
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